Building Usage at Pilgrim
Detailed below are the procedures and policies for using the church building, including the building usage costs. The same information can be found in our Building Use Packet which can be downloaded by clicking here.
Building Usage Procedures:
Following are the expected procedures for any organizations, groups, or individuals who wish to use Pilgrim Presbyterian Church.
Contact the Church office, 908-859-1052, to determine whether the desired date(s) and time(s) are available.
Complete a Building Use Request Form (BURF) (available in the above linked Building Use Packet) indicating your needs and return to the Homestead Grove and/or Office Administrator for appropriate approvals. (Include set-up days/times in your request.)
All requests must be submitted at least 5 (five) weeks prior to the requested date.
Session approval is required for all uses of the church facilities and they meet the third week of every month.
Upon notification of approval, you will be given contact information and you can confirm all of your needs to prepare for use of the hall.
If any fees are charges, they are due at this time, submitted to the church office.
Clean-up procedures should include wiping off tables and/or tablecloths, cleaning up any spills, sweeping floors, and setting up the tables and chairs in the same order they were in when you entered the space. The Kitchen facilities, if used, should be left in a clean and sanitary condition with all dishes and utensils cleaned and put away. Trash cans should be cleaned and emptied, full trash bags should be placed left next to the garbage cans and fresh liners should be placed in all trash cans.
When leaving the building, please turn out all lights and see that all doors are locked and secured properly; or notify your contact person that your event is over so they can return to secure the building.
Smoking is prohibited in any part of the church at any time.
Alcohol is prohibited in any part of the church at any time.
Building Usage Policy:
Anyone wishing to use the building and facilities should follow the policy described below:
All members of Pilgrim Presbyterian Church can use meeting rooms, including Memorial Hall and the Gathering Room, at no charge.
If a member wishes the use of the sanctuary or wishes to use any of the church’s paid staff, including the Minister or Director of Music, etc, the member shall be charged based on the rates contained in the attached pricing table.
If a non-member or a group not affiliated with Pilgrim or its mission desires to use any of Pilgrim’s facilities, they shall be charged based on the rates contained in the attached pricing table. This includes usage of the Sanctuary for weddings, baptisms and funerals (see wedding and baptism policy).
If any group wishes to use Pilgrim’s facilities for fundraising purposes, and if the funds raised are to be kept by the group holding the event, said group shall be charged based on the rates contained in the attached pricing table.
If any group wishes to use Pilgrim’s facilities for fundraising purposes, and if the funds raised by the group are to be donated to another charity, said group shall be able to use Pilgrim’s facilities free of charge.
All requests for usage of Pilgrim’s facilities should be submitted to the Church office to the attention of the Homestead Grove. All requests must be approved by the Session during the monthly meeting immediately following the date that the request was submitted. Please keep in mind that Session meets on the third Thursday of each month when submitting your request.
NOTE: Pilgrim has a separate Wedding & Baptism policy that should be requested from the church office for those services.
